Specialist, Employee Services (Maternity cover) - WWF International

What We Do

• We are an independent conservation organization, striving to sustain the natural world for the benefit of people and the ecosystem. From individuals and communities to businesses and governments, we are part of a growing global movement calling for bolder action on climate and nature, demanding that world leaders set nature on the path to recovery by 2030. WWF works to address the most dominant drivers of nature loss through system-wide changes in how food and energy are produced and consumed, and in how financial systems are structured. By implementing change in every country, we aim to drive visible and positive impacts on the ground, helping to restore nature in the most critical places around the world, from the Amazon to the Coral Triangle.
• Engaging everyone means addressing the barriers to participation faced by some groups in society, including local communities. Conservation will only be sustainable if it is owned by, and benefits, local people. That’s why Indigenous Peoples and local communities must be at the centre of action on climate and nature. WWF is committed to using its resources and global network to support these communities in creating together the most effective solutions where they live.
• Humanity is still in time, we have a clear pathway to solve this crisis. At WWF, we call on everyone to join the global movement, change how we live, and take action now.

MISSION OF THE DEPARTMENT

• To drive the right culture and the working environment in WWF Network by ensuring embedding of our agreed network values, behaviors and standards;
• To develop the right People and Culture (P&C) standards, policies, procedures and platforms in order to attract, develop and retain the right people for the organization;
• To create the optimal working environment in which the staff are able to perform at the highest level and hence are able to maximize their contribution towards the conservation goals.

MAJOR FUNCTIONS

• In charge of the employment contracts templates cross countries. Responsible for all formal letters related to the life cycle of staff members changes. Focal point for Insurances requests and cases. Provide regular dashboards and analytics.

Major Duties and Responsibilities

• Prepare all global contracts cross countries and send package to candidates and collect related documents back;
• Maintain global contracts templates up to date for all locations as well as all annexes to contract, coordinate the finalization of local contracts and addendum with hosting offices where local contracts are applicable;
• Employee lifecycle : in charge of the employee e-files, contract addendum, contract changes, ad hoc letters, any specific administrative enrolment;
• Act as main point of contact for any questions related to our various insurances and third parties, follow up on cases, handle the communication for staff and P&C Community, organize awareness sessions;
• Coordinate work permit requests for Secretariat staff as well as all relevant renewals with 3rd parties;
• Serve as the HRIS back-up of the HRIS super user, and providing regular reporting and dashboard provisions;
• Act as Payroll back up in the absence of the Specialist, Payroll, ad hoc involvement in Payroll process;
• Work on ad hoc HR projects related to Employee Services activities.

Required Qualifications.

• Commercial diploma in Human Resources;
• At least 5 years’ experience working in HR areas in a complex global environment with multiple stakeholders and various policies.

Required Skills and Competencies.

• Excellent organizational, administrative, multitasking and prioritization skills;
• Strong customer focus;
• Team player and ability to take initiative;
• Ability to operate independently;
• Diplomacy and ability to deal with a variety of situations and confidential issues;
• Ability to build relationships and foster effective communication;
• Excellent organizational, administrative, multitasking and prioritization skills;
• Good communication skills, both orally and in writing;
• Advanced knowledge of social media tools, online learning tools;
• Fluent English, with very good working knowledge of French ideally ;
• Interest in conservation and WWF's work;
• Embraces the WWF mission and values of the organization: Courage, Integrity, Respect & Collaboration.