Project Coordinator

Job Summary

This position is responsible for managing the commercial and administrative aspects of projects. The main working tool is SAP R3. The position will work in a project organization where the rest of the project team is located in several places. Proactive approach, effective and timely communication with project managers, suppliers, customers, logistics companies and finance team at multiple locations will be key success factors.

We are currently looking for a Project Coordinator for Tetra Pak (Kenya) Ltd. The position will be based in Nairobi, Kenya and will report to the Projects Coordination Leader.

What you will do

• 2+years of Sea Freight experience is essential for this role.
• Preparing transport documentation.
• Manage documentation flow. This includes bill of lading, packing lists, commercial invoices and certificates of origin and license.
• Ship out of project cargo
• Coordinate the collection/delivery process and manage this until the final destination
• Experience dealing with both Imports and Exports is beneficial.
• Knowledge of customs regulations would be desirable
• Preparation of commercial documents, document legalization and management of Letter of Credits
• Issue purchase orders and manage logistics to get the goods from the supplier to the end customer.
• Creating Sales orders, invoices and other documents for the goods and services, required by local legislation.
• Material movement and service receipts in SAP
• Coordination with project team, market companies and with customers.
• Supporting the Project Manager with project control
• Managing and leading commercial aspects of the contract and project.
• Understanding the business scenario and ensuring project requirements are met at all time
• Ensure process compliance and month-end accounting activities for projects.
• Project cost and revenue accounting

We believe you have

• University Degree or specialization in Supply Chain Management, or Logistics Background
• English language proficiency
• Good knowledge of shipping documentation and Letter of Origin handling for the region
• Good understanding and practical knowledge of contract accounting, purchase order and logistics is essential
• 2+ years’ experience in relevant field
• Knowledge of SAP is an added advantage

Competencies:

• Good planning skills
• Drive and initiative
• Able to work both independently and as a team player
• Ability to work under pressure
• Systematic, meticulous and attention to details
• Strong interpersonal and communication skills
• Customer Oriented
• Ability to act in a flexible and structured way at the same time

We Offer You

• A variety of exciting challenges with ample opportunities for development and training in a truly global landscape
• A culture that pioneers a spirit of innovation where our industry experts drive visible results
• An equal opportunity employment experience that values diversity and inclusion
• Market competitive compensation and benefits with flexible working arrangements