Senior Administrative Assistant, G7
Job type
Full Time
Qualification
BA/BSc/HND
Experience
10 years
Location
Nairobi
Deadline
Oct 2
Job description & requirements
Responsibilities
Contract Administration:
- Assists with day-to-day administration of contracts between the UN and external contractors for outsourced services.
- Audits the contractors' invoices against the goods and services provided by the contractor and approved by the UN.
- Processes the payment of contractors' invoices and monitor payments. Budget and Finance
- Assists in monitoring budget/staff related costs and suggests reallocations of resources and implements the reallocations as necessary.
- Helps in the review, and preparation of the medium-term plan and its revisions.
- Reviews, analyses, and assists in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements in the Division, including programmatic aspects; ensures compliance with the medium-term plan and other legislative mandates.
- Assists the Senior Administrative Officer in the elaboration of resource requirements for budget submissions.
- Monitors budget implementation/expenditures and recommends reallocation of funds as necessary.
- Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.
- Monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
- Assists in the preparation of budget performance submissions.
- Assists in finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures.
Work Experience
- A minimum of ten (10) years of experience in human resources and administrative services is required.
- The minimum years of relevant experience is reduced to eight (8) years for candidates who possess a first level university degree or higher.
- At least seven (7) years͛ of experience in the recruitment of staff and other personnel is desirable.
- Experience working with an Enterprise Resource Planning (ERP) system, specifically with post management is desirable.
- A minimum of one (1) year experience in data analytics or related area is desirable.
Deadline : Sep 29, 2026
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