Legal Assistant Reliever

3-Month Fixed-Term Contract

Contract Duration: 3 Months

Department: Legal / Corporate Affairs

Reporting To: Management / Designated Legal Supervisor

KEY RESPONSIBILITIES

The successful candidate will be expected to:

• Provide day-to-day legal and administrative support to management and the Group's legal function.
• Draft, review and organise routine legal correspondence, notices, letters, agreements, contracts, undertakings and other legal documentation for review and approval.
• Assist with property management and real-estate-related legal matters, including leases, tenancy documentation, management agreements and contractual correspondence.
• Maintain an accurate legal matters and litigation register, including court dates, deadlines, advocates handling matters and status updates.
• Liaise professionally with the Company's external advocates on ongoing litigation, debt recovery, commercial disputes and other legal matters.
• Follow up on court documents, consent orders, rulings, decrees, correspondence and other documentation required from advocates or relevant institutions.
• Assist in monitoring debt recovery and enforcement matters and maintain clear records of actions taken and outstanding requirements.
• Support contract administration by maintaining a central register of agreements, commencement dates, expiry dates, renewal dates and key contractual obligations.
• Conduct basic legal research and prepare concise summaries for management consideration.
• Assist with corporate compliance, statutory documentation, licences, permits and regulatory correspondence.
• Assist in reviewing procurement, supplier, service-provider and commercial agreements to identify basic contractual and compliance issues for escalation.
• Maintain proper physical and electronic filing of confidential legal documents and ensure documents can be retrieved promptly.
• Prepare files and supporting documentation for meetings with advocates, clients, regulators, landlords, suppliers and other stakeholders.
• Monitor important legal and contractual deadlines and proactively alert management before deadlines expire.
• Prepare periodic legal status reports and action trackers for management.
• Perform any other lawful legal or administrative duties reasonably assigned during the contract period.

EDUCATION & PROFESSIONAL QUALIFICATIONS

Applicants should possess:

• Bachelor of Laws (LL.B) degree from a recognised university.
• A Diploma from the Kenya School of Law / Advocates Training Programme will be a strong added advantage.
• Admission as an Advocate of the High Court of Kenya will be an added advantage but is not mandatory for an assistant-level appointment.
• Training or demonstrated knowledge in commercial law, contract law, property/land law, company law, employment law, litigation procedures or dispute resolution will be advantageous.
• Good working knowledge of the Kenyan legal and regulatory environment.

EXPERIENCE

• Preferably 1–3 years of relevant legal experience gained in a law firm, corporate legal department, property/real estate company, financial institution or other structured commercial organisation.
• Previous exposure to real estate, property management, conveyancing, leases, debt recovery, commercial contracts or litigation support will be a strong advantage.
• Fresh or recently qualified candidates with exceptional legal drafting, organisational and research capabilities may also be considered.
• Experience working with external advocates and maintaining legal/court matter trackers will be advantageous.

REQUIRED LEGAL & PROFESSIONAL EXPERTISE

The ideal applicant should demonstrate knowledge or practical exposure in:

• Contract drafting and review
• Commercial agreements
• Property and tenancy documentation
• Landlord and tenant matters
• Property management agreements
• Debt recovery and collection matters
• Litigation and court process follow-up
• Corporate and statutory compliance
• Legal research
• Employment and labour-related documentation
• Procurement and supplier contracts
• Legal correspondence and notices
• Document control and records management
• Regulatory and compliance follow-up

KEY SKILLS & COMPETENCIES

We are particularly interested in candidates who demonstrate:

• Excellent legal drafting and written communication skills
• Strong legal research and analytical ability
• Exceptional attention to detail
• Ability to identify contractual and legal risks
• Strong organisational and document-management skills
• Ability to manage several matters and deadlines simultaneously
• Excellent Microsoft Word, Excel, Outlook and general computer skills
• Ability to prepare clear legal trackers and management reports
• Professional communication and stakeholder-management skills
• High levels of integrity, discretion and confidentiality
• Ability to work independently with limited supervision
• Strong follow-up and problem-solving capabilities
• Ability to work effectively under pressure and meet strict deadlines
• Commercial awareness and an understanding that legal support should facilitate responsible business decision-making

DESIRABLE TRAINING

Additional training in any of the following will be an advantage:

• Conveyancing and property law
• Commercial contract drafting
• Corporate governance
• Alternative Dispute Resolution (ADR)
• Data protection and privacy
• Employment and labour law
• Legal compliance and risk management
• Debt recovery and credit management
• Company secretarial practice
• Legal technology and electronic document management

PERSONAL ATTRIBUTES

The successful candidate should be:

Professional | Ethical | Confidential | Proactive | Detail-Oriented | Organised | Dependable | Commercially Minded | Assertive | Deadline-Driven

Because this is a reliever position for a limited three-month period, preference will be given to an individual who can **adapt quickly, understand existing files and sys