Finance Officer

Position Overview

• Farsight Africa Group is seeking an Administration and Finance Manager to support the company’s day-to-day administrative, finance, and operational functions. The role is intended for a practical, hands-on candidate who can manage basic finance processes, maintain records, coordinate office administration, support payroll documentation, track expenses, and assist with compliance requirements.
• The successful candidate will be expected to operate broadly across administration and finance within a lean team structure, ensuring that internal records, payments, documentation, and office support functions are well organised and up to date.

SCOPE OF WORK

Finance Support and Record Keeping

• Maintain accurate records of payments, invoices, receipts, petty cash, and expenses.
• Support basic bookkeeping, reconciliations, and filing of financial documents.
• Assist in preparing monthly finance summaries for management review.
• Track project-related expenses and support budget monitoring.
• Process payment requests and ensure supporting documentation is complete.
• Coordinate with external accountants, auditors, or tax advisors where required.
• Support payroll documentation and staff/consultant payment schedules.
• Maintain proper filing of contracts, invoices, receipts, and statutory documents.

Administration and Office Support

• Coordinate general office administration and day-to-day operational support.
• Maintain staff, consultant, supplier, and vendor records.
• Support procurement documentation, quotations, LPOs, and payment follow-ups.
• Assist in organising meetings, travel logistics, office supplies, and administrative schedules.
• Support HR-related administration, including onboarding documents, leave records, and timesheets.
• Ensure office records and shared folders are properly organised and updated.
• Provide administrative support to management and project teams as required.

Compliance Support

• Assist in compiling documents required for statutory, tax, audit, and compliance purposes.
• Support filing and tracking of KRA, NHIF/SHIF, NSSF, PAYE, VAT, and other statutory records, where applicable.
• Ensure finance and administrative documents are properly archived for audit and management reference.
• Flag missing documentation, delayed payments, or compliance issues to management in good time.

Reporting Responsibilities

• Prepare simple monthly admin and finance updates.
• Maintain trackers for payments, invoices, consultants, office expenses, and statutory obligations.
• Provide timely updates on pending payments, outstanding documents, and administrative needs.
• Support management with basic financial and administrative information when required.

Qualifications and Skills

• Bachelor’s degree in Finance, Accounting, Business Administration, Commerce, or a related field.
• CPA qualification, Minimum CPA Part 2 ongoing, or relevant accounting training will be an added advantage.
• Minimum 3–5 years’ experience in administration, finance support, bookkeeping, or office management.
• Experience in a consulting, NGO, development, or project-based environment will be an added advantage.
• Practical knowledge of basic accounting, filing, reconciliations, and statutory documentation.
• Strong organisational skills and attention to detail.
• Ability to work independently in a lean and fast-paced environment.
• Good communication and follow-up skills.
• High level of integrity, confidentiality, and professionalism.
• Proficiency in Microsoft Excel, Word, Google Drive, and basic accounting or finance tools.