Boarding Officer

We have an excellent and exciting opportunity for Boarding Officer – Ships Agency. We seek to give the opportunity to a candidate who ideally holds professional qualification in Shipping, Supply Chain, Logistics or Maritime Management. The position is based in Mombasa.

DUTIES & RESPONSIBILITIES

• Declaring ships at KPA information office and representing the company at port 10’oc’lock meetings.
• Submission of manifest copies for loading KPA, KRA and all other relevant authorities.
• Leasing with KRA Boarder Control & CPS, Port Health, Fisheries, KEPHIS and all statutory bodies as may be required to clear the ship for working once the ship is alongside.
• Preparing and issuing crew with shore passes.
• Attending to ships’ needs and giving the crew any help they may require.
• Prompt inward and outward clearance of vessels.
• Ensuring invoices and cargo documents are received and acknowledged prior vessel sailing for services rendered.
• Attending in-house morning meetings.
• Preparing reports to HOD fortnightly.
• Preparing progress of ships to the HOD.
• Confirming statement of facts (SOF), D.O and manual manifests contents.
• Assist in controlling and facilitating vessel boarding by contractors.
• Booking and facilitating discharge & loading gangs.
• Overseeing and expediating vessel’s cargo operations.
• Attend to ships husbandry needs.
• Ensure safe & prompt berth through follow-up-Marine & terminal.
• Arranging in advance for fenders if needed, discharge and loading facilities.
• Assisting in all other office operations when and if called upon to do so.
• Arrangement of police escorts and immigration/customs clearance for the embarkation and disembarkation of firearms.
• Ship arrival notification to customs and KMA/KRA.
• Submit reports to HOD.
• Attend port meetings.

QUALIFICATIONS:

• Professional qualification in shipping (ICS), supply chain or logistics.
• IT proficiency in all office suites packages.
• ICMS training and knowledge in navigating the Kentrade system an added advantage.
• Knowledge of ERP software is a must.
• A minimum of 2 years’ progressive experience in ship operations.
• Team player and self-Motivated.
• Able to work under pressure.
• Honest, reliable & of high integrity.
• Attentive to detail and strong decision making.
• Negotiation and problem-solving ability.
• Strong reporting skills on operations.

COMPETENCIES AND SKILLS:

• We are seeking a detail-oriented and operationally driven professional who can effectively manage vessel port calls, liaise with regulatory authorities, coordinate cargo and husbandry activities, and deliver exceptional service to ship owners, masters, and stakeholders.
• If you thrive in a fast-paced maritime environment and are ready to make a meaningful impact by ensuring smooth vessel operations and compliance, we would like to hear from you.